Sayyid Zaki Bin Hilal Bin Saud Al-Busaidi approved that the private records management system of the Public Administration Institution with the presence of Dr. Hamad Bin Mohammed Al-Dhoyani, Chairman of the National Records and Archives Authority (NRAA). This approval consists of tables for retaining the private documents and the classification system after the acceptance of (NRAA), depending on the law of the National Records and Archives which published by Royal Decree No. 60/2007, and by reference to item 18 of the National Records and Archives Law that each concerned entity is responsible for their records and coordinate with the Authority to prepare and implement their records system. The Authority coordinates with the institution to prepare a nominal list of the types of records and private files generated to procedural tools to prepare extended privacy retention tables and its’ classification system.
The procedural tools for the records management system are related to preparing a table for retaining the special documents and the classification system after preparing the nominal list for the special documents at the Public Administration Institution. The procedural tools for the records management system are the main pillar for building a modern system that meets the best approved international standards in this field. The system is based on registering documents, classifying and coding them as per the classification system. This ensures easy reference and helps in controlling dumping, transfer of documents from one side and sticking to their retention period on the other side.