First of its kind in the Middle East
Dr. Hamad Bin Mohammed Al-Dhoyani, Chairman of the National Records and Archives Authority (NRAA) opened yesterday morning the training course “Modern Approaches to the Management of Archival Materials through Their Life Cycle”. The training course, held in City Seasons Hotel between the 8th and 12th February 2015, is organized in coordination with the International Institute for Archival Science (IIAS) of Trieste and Maribor in Italy.
In his welcoming speech, Abdulmohsen Bin Said al-Hinai, Director General of Records Organization, welcomed all the speakers and participants, hoping at the same time that the training course would bring benefit to all. In his turn, Dr. Peter Pavel Klasinc, Director of IIAS, gave a brief overview of the Institute. Next, Prof. Dr. Miroslav Novak gave an introduction to records management and archival science. The training course was attended by 40 participants, most of them archivists and record managers representing the government, security and military bodies in Oman along with the concerned IIAS employees and some participants from other brotherly countries.
The training course, held for the first time in the Middle East, aims to develop the administrative and technical skills of the participants so as to enhance their performance and productivity. This training course, which offers the opportunity to have access to international expertise, is organized in conjunction with IIAS, one of the worldwide leading centers in this regard. IIAS carries out various programs in various documentary institutions throughout the year.
In order to work in accordance with international standards, NRAA officially joined IIAS in 2014, letting its staff to exchange expertise with other member countries. In this context, the Authority will deliver a paper in the upcoming IIAS congress this year.
The modern theory of archives and records, particularly digital ones, is characterized by its instability and vulnerability. Evidently, millions of correspondences are daily created in various electronic formats, which require maintaining and preserving in order to be made available to learners and researchers. NRAA is currently working at a fast pace in electronically preserving records and making them available to the public.
Allowing scholars and researchers have access to the NRAA documentary reservoir; the archiving system is planned to go public during the first half of this year. In addition, this initiative will help organize and manage archives and records within NRAA.
Along with the concerned authorities, NRAA is also working on accelerating the document and electronic document management system, which, in its first phase, includes 17 governmental entities from those that have prepared their document classification systems as well as their document retention tables.
The course of modern approaches in the management of archival material through its age cycle aims to achieve clear objectives regarding the transfer and exchange of acquired skills and expertise in the theoretical and practical sides. This training contains workshops and case studies because this type of training establish the concept of dealing with the archives. This course will focus on several topics, including:
Data management in the field of archives: electronic long-term storage
It aims to understand the professional process to deal with the archives regarding the long-term preservation of digital records and to learn how to create information packs. The other important aim is to understand ways to use digital records and research tools in the digital records. The third aim is to understand archives and identify the standards and guidelines of national and international efforts with regard to cooperation between the entities which are responsible for long-term preservation of digital records.
Information management in the field of archives: electronic long-term storage
It aims to analyze and develop documentation using archives and to analyze and understand the properties and the role of materials during its creation. Moreover, it analyzes and understands the maintenance and storage of Transaction. Then, documentation systems, based on these characteristics and processes, are organized. Also, the database quality are serviced and computer databases, when dealing with archives, are organized. In addition, it aims to understand the principle of Origin, creating balance and description laws. Furthermore, it teaches how to create the title and content of the unit description and how to create descriptors and knowledge. The last aim is to understand international standards, ISAD (G), ISSAR (CPF), ISSDF and regulations that enable the user to access the database.
Records and Archives Management
It points out to the basic international references in the record management, and provide models in the management of records, with the objectives and how they relate to the practical side. Also, it discusses the functions of records management and clarify the differences between documents and records. Moreover, it teaches the term ” work evaluation” and clarifies the steps to evaluate work. In addition, it identifies ways to get records and provide examples of it and it establishes a rating system and extended retention schedule. Finally, it views several types of standards for electronic records management and clarifies the main characteristics of the record management system.
Methods and processes in the field of archives
It also aims to know and understand the ways and methods of inquiry in the traditional and electronic archival systems. Also, its aim is to know and understand communication models and practical application in the field of the history of archives as well as to know and understand the basics of the technology which are used in the data access process. It will identify the information security basics and potential threats at the use of information sources.
The course is presented by a number of European professors. It is led by Prof. Dr. Peter Pavel Klasnic, Director General of the International Institute for Science Archive Trieste and Maribor, University Alma Matriorobea European “Maribo”, along with the researcher Zdenka Semelic, lecture at the International prepared for Science Archive, Prof. Dr. Miroslav Novak, a lecturer at the Institute, the researcher Tatia Hajtnk from of the Republic of Slovenia Archive, and the lecturer in Olmamitriorobea University, and Dr. Bgdan Florin Popovici from the Roman National Archives.